Are you a new hire at a company?
Any change can be overwhelming - especially if it includes a bunch of new faces and names of people you never met.
It’s difficult to remember dozens or hundreds of people at once, and this is particularly hard for trainees - new employees who are just entering the world of business.
Luckily, Contact Editor is there to help you!
Today we will show you tips and tricks on how to use Contact Editor to get through the beginning period at your new job.
With this tool you can get rid of the confusion of who is who and what department they are from… read on!!!
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Contact Email Recommendation in Gmail
In each company there are various departments, teams, team members, and exchanging emails is a daily routine. But at the beginning, while you are still struggling with remembering the company's organization and everyone’s contact information, even sending a simple email can be a difficult task.
The company's address book may already be registered and connected with Gmail service, and it will recommend to auto-fill the person’s email address as you start typing the recipient’s name.
Gmail will recommend:
But that would be of little help to rookies as the company’s contacts are only saved by the contacts’ name.
So, in order to distinguish contacts in Gmail so that it is easy for the rookie to recognize it, we recommend editing your contacts in the following format!
This will also help you greet the person appropriately when starting an email!
This method is especially recommended for employees who are exchanging emails with people from outside of the organization. In that case, adding the “Company” in the above format will help rookies not confuse people’s names and where they work.
If you follow the next few steps, you can arrange your contact list and have a great start at you new workplace!
1. Log in to Contact Editor
You can log in directly through contacteditor.io, or install the service to your browser or Google account..
* For manuals on how to install Contact Editor, please refer to installation guide for Chrome Web Store or G Suite Marketplace.
3. All contacts stored in “Other address book” will now be displayed in Contact Editor and you can start editing. Remember our recommendation: instead of storing just the name, store Name / Department / Team / Title!
- contacts that you saved in your Google address book
- contacts that Gmail gathered when sending and receiving emails (these contacts are saved in your Google account under “Other contacts” label)
- contacts saved in the company’s contact list
[Email recommendation in Gmail]
But that would be of little help to rookies as the company’s contacts are only saved by the contacts’ name.
So, in order to distinguish contacts in Gmail so that it is easy for the rookie to recognize it, we recommend editing your contacts in the following format!
Name / Department / Team / Title
This will also help you greet the person appropriately when starting an email!
This method is especially recommended for employees who are exchanging emails with people from outside of the organization. In that case, adding the “Company” in the above format will help rookies not confuse people’s names and where they work.
If you follow the next few steps, you can arrange your contact list and have a great start at you new workplace!
___________________________
1. Log in to Contact Editor
You can log in directly through contacteditor.io, or install the service to your browser or Google account..
* For manuals on how to install Contact Editor, please refer to installation guide for Chrome Web Store or G Suite Marketplace.
[Contact Editor]
2. From the blue menu bar choose “Other address book” - this is where your Google “Other contacts” will be stored
[Access “Other address book” in Contact Editor]
3. All contacts stored in “Other address book” will now be displayed in Contact Editor and you can start editing. Remember our recommendation: instead of storing just the name, store Name / Department / Team / Title!
___________________________
We hope that Contact Editor will help many new hires get the handle of their first couple of months at a new company.
Now click on the banners below to install Contact Editor to organize your contacts and get that “Rookie of the year” award! :)
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